Position Name: Executive Assistant (Personal Assistant to CEO)
No. of Positions: 1
Contract Period: 1 Year
Worksite/Department: MIFCO Head Office / Company Secretariat
Salary
Competitive Compensation Package
Responsibilities
- General Duties
- Manage and execute all administrative tasks required to support the CEO efficiently and effectively, Interface with other department staff to carry out CEO’s requests.
- Deliver timely reminders to the CEO concerning meetings, deadlines, and other commitments.
- Serve as the primary point of contact for internal and external constituencies on all matters about pertaining to the CEO.
- Scheduling and calendar management
- Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
- Identify and reserve meeting space and arrange off-site meeting locations.
- Regularly review scheduled meetings, re-evaluate priorities, and modify previous scheduled appointments.
- Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
- Ensure the CEO’s schedule is followed and respected and Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Travel planning and expense reporting
- Arrange complex and detailed travel plans, travel documents, and itineraries. Research and present airline, hotel, and other travel options. Complete travel expense reports for the travels of theCEO.
- Meetings and Trainings
- Greet CEO’s visitors and ensure meeting rooms and video and voice communications are prepped.
- Compile support documents for internal and external meetings including presentations and reports for CEO.
- Organize CEO’s correspondence, presentations, and meeting notes. Maintain records of CEO’s speaking engagements and participation in conferences and external events.
- Organize CEO’s training/seminars with the assistance of training manager.
- Information and records management
- Maintain data integrity of database through timely and accurate data entry.
- Prepare, maintain, and safeguard all the executive meeting minutes and other important documents.
- Other roles:
- Provide event management support including VIP management and organizing efforts.
- Provide support to other projects/duties as assigned for the overall benefit of the department and the organization.
- During the absence of a department staff, scan correspondence, e-mails/letters in order to channel replies for the appropriate focal point, when necessary, and coordinate meeting representation where necessary.
Qualifications, Skills and Experience
GCE/IGCSE A level English/CPE/CAE qualification in English and Good communication skills in both verbal and written in English and Dhivehi; AND minimum 1 year of experience in a similar position OR specific experience in serving the executive management.
Fluent communication skills, excellent organizer, efficient time management, and people management skills.
Effectively prioritize and execute tasks in a dynamic environment and should be a person of high integrity, and ethical and moral standards.
Deadline: 09th March 2024 /14:00hrs
Interested candidates must submit the following documents to careers@mifco.mv
Applications submitted after the deadline will not be accepted.
- Valid National ID Copy
- CV
- Education qualification and Training certificates
- Reference letters certifying the experience.
- Police report
- The letter of application for the interested position or Job Application form
You can contact us on 3323932- Ext:300
Note: Shortlisted candidates will undergo an interview to demonstrate their capability to perform the job.
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