Application ends: 23 Feb 2024
Job Description:
The accounts officer will be responsible for handling various accounting tasks, primarily focusing on basic invoicing, quotation making, and other related duties within our wholesale operation. This role requires proficiency in basic accounting principles, strong organizational skills, and working efficiently in a fast-paced environment.
Responsibilities:
1. Invoicing: Prepare and process invoices accurately and promptly for products and services rendered to clients. Ensure all relevant details are included, such as product descriptions, quantities, prices, and terms of sale.
2. Quotation Making: Generate quotations for potential clients based on their requirements and pricing guidelines. Collaborate with sales and procurement teams to ensure accuracy and competitiveness in quotations provided.
3. Accounts Receivable: Manage accounts receivable by monitoring outstanding invoices, following up with clients on payment status, and recording payments received. Resolve any discrepancies or issues related to billing and collections promptly.
4. Data Entry: Maintain accurate records of financial transactions by entering data into accounting software or spreadsheets. Ensure all entries are complete, up-to-date, and properly categorized for reporting purposes.
5. Basic Bookkeeping: Assist in maintaining general ledger accounts and reconciling discrepancies. Support month-end and year-end closing processes as needed.
6. Documentation: Organize and maintain financial documents, including invoices, receipts, and contracts, in an orderly and accessible manner. Ensure compliance with relevant regulations and internal policies.
7. Reporting: Generate basic financial reports, such as revenue summaries, aging reports, and sales analyses, to provide insights into business performance. Assist in preparing financial statements for management review.
8. Communication: Collaborate with internal departments, such as sales, procurement, and administration, to address accounting-related inquiries and resolve issues effectively. Communicate professionally with clients regarding billing inquiries and payment arrangements.
Requirements:
• Certificate in Accounting & finance or higher, or related field preferred.
• Proven experience (1-3 years) in a similar role.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office suite, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial calculations.
• Excellent organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills, both written and verbal, with the ability to interact professionally with colleagues and clients.
• Knowledge of basic accounting principles and practices, including accounts receivable, invoicing, and financial reporting.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.
**Wages & Remuneration:**
- Starting from MVR 12,000, depending on experience and qualifications.
**How to Apply:**
- If you meet the above qualifications and are passionate about contributing to the healthcare industry, we invite you to apply. Please send your CV, ID card, and any other relevant documents to hr@medica.com.mv
