Application ends: 23 Jan 2024
Call for Data Entry Personnel
WFD Maldives is seeking the services of 4 data entry personnel for the Committee Digital Database development for the Maldives parliament project.
Overview
Westminster Foundation for Democracy (“WFD”) is the UK public body dedicated to supporting democracy around the world. Operating internationally, WFD works with parliaments, political parties, and civil society groups as well as on elections to help make political systems fairer, more inclusive and more accountable.
We are a problem-solving, practitioner-led organisation that offers:
- Specialist analysis, research, and advice to inform policy makers on a range of democratic governance issues;
- High quality and impactful programmes that directly support the full spectrum of institutions in political systems to develop inclusive political processes, more accountable political systems, protection of rights and freedoms, and more pluralistic societies; and
- International elections observation on behalf of the UK.
Quote submission
All proposals or quotes should be submitted by January 23 2024 in writing and include:
- The applicant’s curriculum vitae and a personal statement
- An overview of the supplier’s relevant experience, expertise, capability and capacity
The proposal or quote should be sent electronically and addressed to: Aishath Hameeda at aishath.hameeda@wfd.org and cc-ed to Yuwanthika Jayaneththi, PAFA at Yuwanthika.Jayaneththi@wfd.org and Zahaa Ziyad, Zahaa.Ziyadh@wfd.org
Detailed Specification
Objective
WFD (Westminster Foundation for Democracy) began working with the Majlis in July 2019. Enhancing operation of the then new parliamentary oversight committees and to strengthen parliamentary process and practices were the aims of that project, which concluded in March 2021. A new programme commenced in May 2021, and it aims to deepen parliamentary committee strengthening, critically in areas such as National Security and Prevent of Violent Extremism, Decentralization, and Climate Change and Sustainable Development.
WFD is supporting the development of a digital database for the Maldives Parliament to enhance the efficiency and accessibility of committee-related information. As part of this initiative, WFD is seeking to hire temporary data entry staff to assist in the timely and accurate entry of data into the committee digital database.
Scope of Work
The temporary data entry staff will be responsible for the following tasks:
- Accurate and efficient entry of committee-related data into the digital database.
- Verification of data accuracy and completeness.
- Coordination with relevant parliamentary staff to ensure the timely collection of necessary data.
- Adherence to data entry standards and guidelines provided by the project team.
- Periodic reporting on data entry progress to the project team.
- Assistance in resolving data-related issues and discrepancies.
Timeline
The contract for temporary data entry staff is expected to commence in late-January and conclude in early March for a duration of 6 weeks. The duration may be subject to extension based on project needs and performance.
Confidentiality
The temporary data entry staff will be required to adhere to strict confidentiality guidelines, including but not limited to:
- Signing a non-disclosure agreement (NDA) before commencing work.
- Handling all information with the utmost confidentiality and sensitivity.
- Not disclosing any parliamentary data or information to unauthorized individuals.
General Terms
- Working Hours: The working hours will be 05 hours per day between 0900AM and 1500PM.
- Remuneration: Payment will be disbursed on a weekly basis at a rate of MVR 2,100 for each staff. The total remuneration for the entire contract at completion shall be MVR 12,600.
- Supervision: The data entry staff will report to a senior official of the Research & Committee Section of the People’s Majlis.
- Training: The staff will undergo a training session on data entry procedures and the database user manual.
- Termination: Either party may terminate the contract with 05 days written notice. In case of termination due to reasons other than gross misconduct, the temporary data entry staff will be entitled to pay for each completed week of service.
- Code of Conduct: The data entry staff is expected to adhere to the parliamentary code of conduct.
- Intellectual Property: All data provided and/or entered into the digital database will be considered the property of the Maldives Parliament.
Reporting
The reporting structure within the project will include Ms. Aryj Hussain, WFD Country Director, and any relevant project coordinators. Clear lines of communication will be established, and regular updates will be expected.
Working arrangements
The temporary data entry staff will be provided with required equipment for the duration of the contract. The staff is responsible for the proper care and timely return of the equipment upon completion of the contract.
Security Clearance
The temporary data entry staff must undergo and maintain any required security clearances as determined by the Maldives Parliament. Failure to obtain or maintain necessary clearances may result in termination of the contract.
Quality Assurance
To ensure the accuracy and reliability of data entered into the digital database, a quality assurance framework will be implemented. The temporary data entry staff is required to adhere to these quality assurance measures.
Conflict of Interest
The temporary data entry staff must disclose any potential conflicts of interest that may affect their ability to perform the assigned duties objectively. Failure to disclose conflicts may result in termination of the contract.
Evaluation Criteria
Applications will be evaluated based on relevant experience, attention to detail, and commitment to confidentiality, and the ability to meet project deadlines.
The candidate must be familiar with the MS Excel.
Fast typing Speed is required for both languages (Dhivehi and English), where text is entered accurately and effectively.
